How it works

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As a recruitment business owner, your most expensive asset is your consultants' time. This workflow acts as an automated "Gatekeeper." It monitors new applications coming through your SourceFlow website, instantly cross-references their background by checking their email and call history (to see if they’ve been reliable or active previously), and then makes a decision.

If they hit your quality bar, they are automatically pushed into Bullhorn as a fresh candidate for your team to call. If they don't meet the requirements, the system politely handles the rejection via email, ensuring your brand reputation stays intact without your team having to send a single manual "thanks, but no thanks" email.

Built Using

Quake OpenAi Bullhorn Outlook SourceFlow
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SourceFlow trigger 
→ post___sf_api_v1_webhooks.json
SourceFlow Application - Triggers when a new candidate applies on your SourceFlow website.
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Quake action 
→ quake_create_candidate
Sync to Quake Core - Standardizes the candidate data and saves it to your internal database.
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Outlook action 
→ listMessagesMe
Fetch Activity History - Retrieves past email and call history to provide context for the screening.
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OpenAI action 
→ openai_classify
AI Matchmaking Score - OpenAI evaluates the CV against the job requirements and past behavior.
condition
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Bullhorn action 
→ post__candidates
Push to Bullhorn - Creates the record in Bullhorn for high-quality candidates.
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Quake action 
→ quake_create_task
Assign Call Task - Creates a task in Quake for the recruiter to reach out immediately.
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Outlook action 
→ sendMailMe
Send Rejection Email - Politely notifies unsuitable candidates via your verified domain.