How it works

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Quake Agents v5
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This workflow is designed to give you a massive competitive advantage by ensuring that every single candidate who applies via your SourceFlow website is engaged and screened within minutes, not days.

By connecting your website directly to your Bullhorn CRM and using an AI "Voice Screener," you eliminate the manual delay of waiting for a consultant to find the application in their inbox.

How this helps your business scale:
Zero Response Latency: The "First to call" wins the candidate. The system detects a new application and triggers a screening call immediately.

Qualified Shortlists: Your consultants only spend time on the phone with candidates who have already passed the initial AI screening (checking notice period, salary, and rights to work).

Professional Brand Image: Candidates receive an automated, personalized follow-up email from their consultant’s Outlook the moment the call ends, ensuring they feel valued and kept in the loop.

Proprietary Data Moat: Every screening outcome is saved into Quake Core, building a permanent, high-value asset of "pre-qualified" talent that belongs solely to your agency.

The Workflow Logic:
The Trigger: A candidate applies for a job on your SourceFlow website.

The CRM Sync: The system instantly checks Bullhorn to see if this candidate is new or already in your database.

The AI Screener: The agent triggers a Voice AI (Dialr) call to the candidate to conduct a polite, human-like introductory screening interview.

The Intelligence Check: OpenAI analyzes the call transcript, pulls out the key facts (like salary expectations), and gives a match score.

The Data Update: Bullhorn is updated with the screening notes, and the candidate is synced to Quake Core for long-term tracking.

The Final Touch: A follow-up email is sent from the consultant's Outlook, confirming the next steps or thanking them for their time.

Built Using

Quake OpenAi Bullhorn Outlook SourceFlow Dialr
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SourceFlow trigger 
→ post___sf_api_v1_webhooks.json
SourceFlow Application Trigger - Listens for new applicant events from your SourceFlow website in real-time.
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Bullhorn action 
→ search
Bullhorn Candidate Search - Checks Bullhorn to match the applicant with an existing record or prepares a new profile.
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Dialr action 
→ post__job_:jobId_candidate_:candidateId_dial-call
Initiate AI Screening Call - Triggers the Dialr voice agent to call the candidate and conduct the initial qualifying questions.
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OpenAI action 
→ openai_generate_json
Extract Call Insights - OpenAI analyzes the call transcript for notice periods, salary expectations, and candidate sentiment.
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Bullhorn action 
→ updateCandidate
Update Bullhorn Record - Writes the screening results and suitability notes directly back into the Bullhorn candidate record.
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Quake action 
→ quake_upsert_candidate
Quake Core Sync - Saves the screened candidate profile to your master Quake database for long-term intelligence and value.
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Outlook action 
→ sendMailMe
Outlook Follow-up - Sends a personalized follow-up email from the consultant to the candidate confirming the next steps.