How it works

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Instead of paying for a third-party subscription, we use the "ingredients" already available in your tech stack to build a custom solution that you own entirely.

Why this is better for your business:

Total Ownership: You aren't just a user of the tech; you own the process. The data, the call scripts, and the candidate experience are all controlled by you.

The "Speed to Lead" Advantage: In recruitment, the first person to speak to a candidate usually wins. This system calls new applicants within seconds of them hitting your CRM, ensuring your agency is always the first to qualify them.

Cost Efficiency: By using your existing OpenAI and Voice AI (Dialr) accounts, you eliminate the "middle-man" markup, allowing you to screen thousands of candidates for a fraction of the cost.

Unrivaled Data Integrity: Every word spoken in the screening call is analyzed and saved. This populates your Itris CRM and Quake Core with rich, searchable data that your competitors simply don't have.

The Workflow Logic:

The Trigger: The Scheduler wakes up every 15 minutes to see if any new candidates have applied via your website or job boards.

The Extraction: We pull the candidate's phone number and the job they applied for from Itris.

The AI Call: The system triggers Dialr to call the candidate. It introduces itself as your agency's digital assistant and asks the key qualifying questions (Notice period, salary, right to work).

The Brain: OpenAI takes the transcript of that call, summarizes it, and determines if the candidate is a "High Match" or "Reject."

The CRM Sync: The summary and a link to the recording are written back into Itris, and the "Qualification Call" box is automatically checked.

The Master Store: The full candidate profile and screening results are saved into Quake Core, building your long-term talent asset.

The Result: Your consultant receives an Outlook email only when a candidate passes the AI screening, allowing them to focus only on high-value interviews.

Built Using

Quake OpenAi Outlook Dialr SourceWhale
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Scheduler trigger 
→ quake_create_job
SourceWhale Scan - Wakes up periodically to find new candidates added to SourceWhale projects who need screening.
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SourceWhale action 
→ get_v1_projects_list
Identify New Prospects - Retrieves the latest candidate lists from your SourceWhale Projects to initiate the screening cycle.
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Dialr action 
→ post__job_:jobId_candidate_:candidateId_dial-call
Initiate AI Screening Call - Triggers the Dialr voice agent to call the candidate and conduct the initial qualifying questions.
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OpenAI action 
→ openai_generate_json
Extract Call Insights - OpenAI analyzes the call transcript for notice periods, salary expectations, and candidate sentiment.
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SourceWhale action 
→ post_v1_candidates_modify
Update SourceWhale Profile - Automatically modifies the candidate record in SourceWhale with the screening summary and suitability status.
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Quake action 
→ quake_upsert_candidate
Sync to Quake Core - Saves the screened candidate profile to your master Quake database for long-term intelligence.
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Outlook action 
→ sendMailMe
Alert Recruiter - Sends a direct email to the recruiter with the 'Best Matches' and their call transcripts, ready for action.